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Knowledge base › Purchasing & Suppliers › Create a purchase order Purchasing & Suppliers
LIVE UPDATED · 12 JUN 2026 · 1 MIN READ

Create a purchase order

Click New PO, choose the vendor, receiving location and currency, add line items with costs, then click Create Purchase Order.

A purchase order is the order you place with a supplier. To raise one, go to Purchasing → Purchase Orders and click New PO. It starts as a draft so you can build it up before sending.

The Create Purchase Order form with Order Information and Line Items

How do I create a PO?

  1. Click New PO on the Purchase Orders list.
  2. Under Order Information, choose the Vendor, Receiving Location and Currency (all required).
  3. Set the Order Date and an optional Expected Delivery Date, and add a Vendor Reference such as a quote number.
  4. Click Add Line, pick a Product/SKU, then enter Qty and Unit Cost. The unit cost pre-fills from the SKU's cost price.
  5. Add a Shipping Cost if any. The subtotal and total update live.
  6. Click Create Purchase Order.

What's the difference between the two notes fields?

Notes are visible to the vendor; Internal Notes stay private to your team.

Tip. Each line's product picker has a search box, so you can filter long catalogs by SKU or product name instead of scrolling.

Common questions

Which fields are required on a purchase order?

Vendor, Receiving Location, Currency and Order Date, plus at least one line item with a product, quantity and unit cost.

Where does the unit cost come from?

It pre-fills from the SKU's stored cost price when you pick the product. Override it to match what this vendor is charging for this order.

Can I save a PO before I finish it?

Yes. A new PO is created as a Draft, which stays fully editable. Build it up, then approve and send when it's ready.

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