Understand vendors

A vendor is any supplier you buy stock from. Set one up once and every PO you raise against it inherits its currency, terms and contact.

A vendor is any supplier you buy stock from. Set one up once and every purchase order you raise against it inherits the right currency, payment terms and contact details.

What does a vendor record hold?

• Contact — name, email, phone, website and a named primary contact.
• Address — used on the record and for reference.
• Terms & Settings — payment terms, currency, lead time, minimum order value, and Tax ID / VAT number.
• Status — Active or Inactive. Inactive vendors stay on file but drop out of the way.

What does it feed?

• Every purchase order links back to a vendor.
• The vendor detail page tracks total orders, open orders and total spent.
• A Lead-time performance tab compares the lead time you expect against what actually happened.

Tip. Fill in lead time and minimum order value when you create a vendor. They make planning reorders and clearing order minimums far easier later.