Send a PO to a vendor

Click Sent to Vendor on an approved PO to record that it went out and unlock receiving. The sent date is stamped on the order.

Marking a PO as sent records that the order went out to the supplier and unlocks receiving. To do it, open an approved PO and use the Actions sidebar.

How do I send a PO?

1. Open an Approved purchase order.
2. In the Actions sidebar, click Sent to Vendor.
3. The status becomes Sent to Vendor and the Sent Date appears in Order Details.

What happens after it's sent?

• A Receive Goods section appears on the PO so you can record arrivals.
• You can move it to Acknowledged once the vendor confirms.
• As stock lands, the order moves to Partially Received and then Fully Received.

Tip. Sending also locks the PO from editing, so double-check quantities and costs before you send.