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Knowledge base › Purchasing & Suppliers › Edit a purchase order Purchasing & Suppliers
LIVE UPDATED · 13 JUN 2026 · 1 MIN READ

Edit a purchase order

You can edit a PO's details and lines while it's still Draft or Pending Approval. Once approved or sent, the Edit button disappears.

You can revise a purchase order while it's early in its life. Once it's approved or sent, it locks down so the record matches what the vendor received.

A purchase order showing the Edit button

How do I edit a PO?

  1. Open the purchase order. If it can still be edited, an Edit button shows at the top.
  2. Click Edit to open the form.
  3. Adjust the order information or line items.
  4. Click Update Purchase Order to save.

When can I edit, and when can't I?

  • A PO is editable while its status is Draft or Pending Approval.
  • Once it's Approved, Sent to Vendor or beyond, the Edit button disappears.
  • A draft or cancelled PO can also be deleted from its detail page using the Delete Purchase Order button.

Tip. To change an order that's already approved, cancel it and raise a fresh PO. That keeps a clean record of what was actually committed to the vendor.

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